Upon becoming a new client of CIMS, you can expect us to perform an immediate evaluation of your community from a variety of different angles. Below are just some of the reviews and evaluations we perform within the first 30 days of being hired:
Administrative Services for Homeowners Associations:
Mail welcome letter to all homeowners that announces the change in management and provides pertinent details on our company and new contact information
Thorough review of all contracts and important vendors to assure competitive pricing and that all contract terms are being met.In person meetings with primary vendors to establish working relationship going forward and to review scope of work
Review of the Governing Documents and Rules & Regulations.Suggestions for improvement will be made based on best demonstrated practices at similar communities we manage
Create working and unit files for each address in the community
Complete review of Association records transferred.We inventory all records before sending to storage
Create an Annual Calendar of Events of the Association
HOA Financial Management Solutions:
Analysis of Reserve accounts to assure interest returns are being maximized
Complete review of Association financial position versus current budget
Review of current Association budget
Evaluation of past due owners that may need to be sent to Collections
Perform change of address for all vendors
Mail out coupon books to all homeowners to use for payment of assessments
Mail out Electronic Funds Transfer (EFT) information for automated payment of assessments
Review of most recent financial statement prepared by previous management company
Evaluation of current cash position of Association
Property Management Services:
Conduct a thorough site inspection to become intimately familiar with the community and to get a jump on immediate maintenance needs and violation issues
Evaluation of the current condition of the landscaping, irrigation system, asphalt, lights, and other HOA maintained components in the community
Review of Reserve Study to identify upcoming projects for the next 12 months
Obtain competitive bids for any services that the Board is not currently happy with
Find out more how Common Interest Management Services can help your homowners association by speaking with one of our dedicated community managers:
Upon becoming a new client of CIMS, you can expect us to perform an immediate evaluation of your community from a variety of different angles. Below are just some of the reviews and evaluations we perform within the first 30 days of being hired:
HOA Financial Management Solutions: